×
Upcoming Webinar: How to Improve Your School's Bottom Line This Year
Register Now
Darien Zepeda
|
September 25, 2019

How to Establish Sensible Tuition Schedules for Your Preschool

As a child care business owner, it is in your best interest to establish a sound payment policy in order to avoid problems like partial payments. A key part of your policy is your tuition schedule. Depending on what kind of care you offer, different schedules may make sense. What is important is consistency and enforcement for each family. 

Monthly Schedule for Flat Rate Students

For your students who attend school on a daily basis, a monthly billing schedule works best. As the most standard billing cycle for most industries, the monthly schedule is both easy to reconcile in your books each month and predictable for families. This is best applied to regular students and those who attend your after school program each and every day.

The Ultimate List of Resources for Child Care Providers

Child care is experiencing a massive transformation that is bringing both opportunities and challenges to the field. To understand these shifts, we surveyed hundreds of child care providers, spoke to experts, and interviewed industry leaders.

Here's what we learned →

Monthly or Weekly Schedule for Time-Based Students

If you offer flexible but ongoing after school programs or flexible infant care, either a monthly or weekly schedule may work well. If your clientele in general attend your programs at least once a week, then billing monthly is still your strongest option. If in general your drop-in attendance is less frequent, then a weekly schedule might be a better choice as it maintains urgency and gives your families less time to lose track of when their child attended. 

One-Time Payment or Weekly for Occasional Students

If you offer true drop-in care or summer camps, requiring payment up front or immediately after the visit is the best way to guarantee you are paid promptly. You may not be creating an ongoing relationship with many of these families, and collecting pay down the road might be a challenge. If a camper is in for a long camp session or if you require a full registration process to encourage repeat drop-in visits, then a weekly tuition schedule could be more appropriate.

No matter which tuition schedule you adopt as your standard, it is important to maintain some flexibility for the convenience of our families and to maintain your books properly. For example, if you allow your regular students to use your after school care on as as-needed basis, the most reasonable combination is to bill them monthly and add a time-based line item for each after school stay to their monthly invoice. A tuition invoicing platform like Curacubby makes it easy.

Related Resources

INSIGHTS by
Dejaih Smith
|
December 10, 2020

Everything You Need to Develop A Private School Marketing Plan

A graduated guide to satisfy the marketing needs of your school. Institutional maintenance tools to promote your school’s mission and quality of education.
Read More →
INSIGHTS by
Dejaih Smith
|
November 24, 2020

How to Use the Admissions Funnel to Increase Student Enrollment This Year

Increasing enrollment is a top priority. In this article, learn how to use the admissions funnel to plan your marketing efforts for your school or child care program.
Read More →
INSIGHTS by
Curacubby Team
|
November 19, 2020

Why Your School Needs Online Enrollment + How to Set It Up

Parents, students, and administrators benefit from online enrollment at schools. Here’s everything you need to know about the process.
Read More →
Darien Zepeda
|
September 25, 2019

How to Establish Sensible Tuition Schedules for Your Preschool

As a child care business owner, it is in your best interest to establish a sound payment policy in order to avoid problems like partial payments. A key part of your policy is your tuition schedule. Depending on what kind of care you offer, different schedules may make sense. What is important is consistency and enforcement for each family. 

Monthly Schedule for Flat Rate Students

For your students who attend school on a daily basis, a monthly billing schedule works best. As the most standard billing cycle for most industries, the monthly schedule is both easy to reconcile in your books each month and predictable for families. This is best applied to regular students and those who attend your after school program each and every day.

The Ultimate List of Resources for Child Care Providers

Child care is experiencing a massive transformation that is bringing both opportunities and challenges to the field. To understand these shifts, we surveyed hundreds of child care providers, spoke to experts, and interviewed industry leaders.

Here's what we learned →

Monthly or Weekly Schedule for Time-Based Students

If you offer flexible but ongoing after school programs or flexible infant care, either a monthly or weekly schedule may work well. If your clientele in general attend your programs at least once a week, then billing monthly is still your strongest option. If in general your drop-in attendance is less frequent, then a weekly schedule might be a better choice as it maintains urgency and gives your families less time to lose track of when their child attended. 

One-Time Payment or Weekly for Occasional Students

If you offer true drop-in care or summer camps, requiring payment up front or immediately after the visit is the best way to guarantee you are paid promptly. You may not be creating an ongoing relationship with many of these families, and collecting pay down the road might be a challenge. If a camper is in for a long camp session or if you require a full registration process to encourage repeat drop-in visits, then a weekly tuition schedule could be more appropriate.

No matter which tuition schedule you adopt as your standard, it is important to maintain some flexibility for the convenience of our families and to maintain your books properly. For example, if you allow your regular students to use your after school care on as as-needed basis, the most reasonable combination is to bill them monthly and add a time-based line item for each after school stay to their monthly invoice. A tuition invoicing platform like Curacubby makes it easy.

Related Resources

INSIGHTS by
Dejaih Smith
|
December 10, 2020

Everything You Need to Develop A Private School Marketing Plan

A graduated guide to satisfy the marketing needs of your school. Institutional maintenance tools to promote your school’s mission and quality of education.
Read More →
INSIGHTS by
Dejaih Smith
|
November 24, 2020

How to Use the Admissions Funnel to Increase Student Enrollment This Year

Increasing enrollment is a top priority. In this article, learn how to use the admissions funnel to plan your marketing efforts for your school or child care program.
Read More →
INSIGHTS by
Curacubby Team
|
November 19, 2020

Why Your School Needs Online Enrollment + How to Set It Up

Parents, students, and administrators benefit from online enrollment at schools. Here’s everything you need to know about the process.
Read More →

How to Establish Sensible Tuition Schedules for Your Preschool

Download Whitepaper

Download the Whitepaper

How to Establish Sensible Tuition Schedules for Your Preschool

As a child care business owner, it is in your best interest to establish a sound payment policy in order to avoid problems like partial payments. A key part of your policy is your tuition schedule. Depending on what kind of care you offer, different schedules may make sense. What is important is consistency and enforcement for each family. 

Monthly Schedule for Flat Rate Students

For your students who attend school on a daily basis, a monthly billing schedule works best. As the most standard billing cycle for most industries, the monthly schedule is both easy to reconcile in your books each month and predictable for families. This is best applied to regular students and those who attend your after school program each and every day.

Find out how Curacubby can help your business.

request a demo